diff --git a/internal/database/db.go b/internal/database/db.go
index 00fbd1f..ec1eafd 100644
--- a/internal/database/db.go
+++ b/internal/database/db.go
@@ -21,9 +21,12 @@ var DB *sql.DB
 
 // User represents a row in the users table.
 type User struct {
-	ID        string
-	Email     string
-	CreatedAt string
+	ID         string
+	Email      string
+	Name       string
+	Department string
+	Onboarded  bool
+	CreatedAt  string
 }
 
 // OTP represents a row in the auth_otps table.
@@ -95,6 +98,12 @@ func Init() (*sql.DB, error) {
 		return nil, err
 	}
 
+	// Run schema migrations for existing databases.
+	if err = migrateTables(DB); err != nil {
+		log.Printf("ERROR [%s] database: migration failed: %v", time.Now().Format(time.RFC3339), err)
+		return nil, err
+	}
+
 	log.Printf("INFO  [%s] database: initialized successfully", time.Now().Format(time.RFC3339))
 	return DB, nil
 }
@@ -105,6 +114,9 @@ func createTables(db *sql.DB) error {
 		`CREATE TABLE IF NOT EXISTS users (
 			id TEXT PRIMARY KEY,
 			email TEXT UNIQUE NOT NULL,
+			name TEXT NOT NULL DEFAULT '',
+			department TEXT NOT NULL DEFAULT '',
+			onboarded INTEGER NOT NULL DEFAULT 0,
 			created_at DATETIME DEFAULT CURRENT_TIMESTAMP
 		)`,
 		`CREATE TABLE IF NOT EXISTS auth_otps (
@@ -155,6 +167,22 @@ func createTables(db *sql.DB) error {
 	return nil
 }
 
+// migrateTables applies schema changes to existing databases that were
+// created before the current version. Each migration is idempotent —
+// errors from ALTER TABLE (e.g. column already exists) are ignored.
+func migrateTables(db *sql.DB) error {
+	migrations := []string{
+		"ALTER TABLE users ADD COLUMN name TEXT NOT NULL DEFAULT ''",
+		"ALTER TABLE users ADD COLUMN department TEXT NOT NULL DEFAULT ''",
+		"ALTER TABLE users ADD COLUMN onboarded INTEGER NOT NULL DEFAULT 0",
+	}
+
+	for _, stmt := range migrations {
+		db.Exec(stmt) // ignore errors — columns may already exist
+	}
+	return nil
+}
+
 // ---------------------------------------------------------------------------
 // User queries
 // ---------------------------------------------------------------------------
@@ -174,9 +202,9 @@ func CreateUser(db *sql.DB, id, email string) error {
 
 // GetUserByEmail returns the user with the given email, or nil if not found.
 func GetUserByEmail(db *sql.DB, email string) (*User, error) {
-	row := db.QueryRow("SELECT id, email, created_at FROM users WHERE email = ?", email)
+	row := db.QueryRow("SELECT id, email, name, department, onboarded, created_at FROM users WHERE email = ?", email)
 	u := &User{}
-	if err := row.Scan(&u.ID, &u.Email, &u.CreatedAt); err != nil {
+	if err := row.Scan(&u.ID, &u.Email, &u.Name, &u.Department, &u.Onboarded, &u.CreatedAt); err != nil {
 		if err == sql.ErrNoRows {
 			return nil, nil
 		}
@@ -187,6 +215,34 @@ func GetUserByEmail(db *sql.DB, email string) (*User, error) {
 	return u, nil
 }
 
+// GetUserByID returns the user with the given ID, or nil if not found.
+func GetUserByID(db *sql.DB, id string) (*User, error) {
+	row := db.QueryRow("SELECT id, email, name, department, onboarded, created_at FROM users WHERE id = ?", id)
+	u := &User{}
+	if err := row.Scan(&u.ID, &u.Email, &u.Name, &u.Department, &u.Onboarded, &u.CreatedAt); err != nil {
+		if err == sql.ErrNoRows {
+			return nil, nil
+		}
+		log.Printf("ERROR [%s] database: GetUserByID(%s): %v",
+			time.Now().Format(time.RFC3339), id, err)
+		return nil, err
+	}
+	return u, nil
+}
+
+// UpdateUserOnboarding saves the user's name and department and marks them as onboarded.
+func UpdateUserOnboarding(db *sql.DB, userID, name, department string) error {
+	_, err := db.Exec(
+		"UPDATE users SET name = ?, department = ?, onboarded = 1 WHERE id = ?",
+		name, department, userID,
+	)
+	if err != nil {
+		log.Printf("ERROR [%s] database: UpdateUserOnboarding(%s): %v",
+			time.Now().Format(time.RFC3339), userID, err)
+	}
+	return err
+}
+
 // ---------------------------------------------------------------------------
 // OTP queries
 // ---------------------------------------------------------------------------
diff --git a/internal/handlers/auth.go b/internal/handlers/auth.go
index 844fe17..cf5a8f7 100644
--- a/internal/handlers/auth.go
+++ b/internal/handlers/auth.go
@@ -215,8 +215,12 @@ func (h *AuthHandler) VerifyOTP(w http.ResponseWriter, r *http.Request) {
 		Expires:  time.Now().Add(24 * time.Hour),
 	})
 
-	// Redirect to the dashboard via HTMX.
-	w.Header().Set("HX-Redirect", "/dashboard")
+	// Redirect to the appropriate page — onboarding if first login, dashboard otherwise.
+	if user.Onboarded {
+		w.Header().Set("HX-Redirect", "/dashboard")
+	} else {
+		w.Header().Set("HX-Redirect", "/onboarding")
+	}
 	w.WriteHeader(http.StatusOK)
 }
 
@@ -311,3 +315,72 @@ func collectOTP(r *http.Request) string {
 	}
 	return code
 }
+
+// ---------------------------------------------------------------------------
+// Onboarding handlers
+// ---------------------------------------------------------------------------
+
+// OnboardingPage renders the onboarding form that captures the user's name
+// and department for report personalisation. Only shown on first login.
+func (h *AuthHandler) OnboardingPage(w http.ResponseWriter, r *http.Request) {
+	userID := getUserID(r)
+	if userID == "" {
+		w.Header().Set("HX-Redirect", "/")
+		w.WriteHeader(http.StatusUnauthorized)
+		return
+	}
+
+	// If already onboarded, redirect to dashboard.
+	user, _ := database.GetUserByID(h.DB, userID)
+	if user != nil && user.Onboarded {
+		w.Header().Set("HX-Redirect", "/dashboard")
+		w.WriteHeader(http.StatusOK)
+		return
+	}
+
+	tmpl := getTemplate("onboarding.html")
+	w.Header().Set("Content-Type", "text/html; charset=utf-8")
+	if err := tmpl.Execute(w, nil); err != nil {
+		log.Printf("ERROR [%s] handlers: OnboardingPage: execute template: %v", time.Now().Format(time.RFC3339), err)
+	}
+}
+
+// SaveOnboarding saves the user's name and department and marks onboarding
+// as complete, then redirects to the dashboard.
+func (h *AuthHandler) SaveOnboarding(w http.ResponseWriter, r *http.Request) {
+	userID := getUserID(r)
+	if userID == "" {
+		w.Header().Set("HX-Redirect", "/")
+		w.WriteHeader(http.StatusUnauthorized)
+		return
+	}
+
+	if err := r.ParseForm(); err != nil {
+		renderOnboardingError(w, "Cannot parse form data.")
+		return
+	}
+
+	name := strings.TrimSpace(r.FormValue("name"))
+	department := strings.TrimSpace(r.FormValue("department"))
+	if name == "" {
+		renderOnboardingError(w, "Name is required.")
+		return
+	}
+	if department == "" {
+		department = "-"
+	}
+
+	if err := database.UpdateUserOnboarding(h.DB, userID, name, department); err != nil {
+		renderOnboardingError(w, "Failed to save. Please try again.")
+		return
+	}
+
+	w.Header().Set("HX-Redirect", "/dashboard")
+	w.WriteHeader(http.StatusOK)
+}
+
+func renderOnboardingError(w http.ResponseWriter, message string) {
+	w.Header().Set("Content-Type", "text/html; charset=utf-8")
+	fmt.Fprintf(w, `<div id="onboarding-error" style="background: #450a0a; border: 1px solid #7f1d1d; color: #fca5a5; padding: 0.75rem; border-radius: 0.5rem; margin-bottom: 1rem;">%s</div>`,
+		template.HTMLEscapeString(message))
+}
diff --git a/internal/handlers/events.go b/internal/handlers/events.go
index 9a50717..0603f21 100644
--- a/internal/handlers/events.go
+++ b/internal/handlers/events.go
@@ -47,6 +47,14 @@ func (h *EventHandler) Dashboard(w http.ResponseWriter, r *http.Request) {
 		return
 	}
 
+	// Redirect to onboarding if the user hasn't completed it yet.
+	user, _ := database.GetUserByID(h.DB, userID)
+	if user != nil && !user.Onboarded {
+		w.Header().Set("HX-Redirect", "/onboarding")
+		w.WriteHeader(http.StatusOK)
+		return
+	}
+
 	events, err := database.GetEventsByUser(h.DB, userID)
 	if err != nil {
 		log.Printf("ERROR [%s] handlers: Dashboard: GetEventsByUser: %v",
diff --git a/internal/handlers/file.go b/internal/handlers/file.go
index 3b800e5..c4d0d16 100644
--- a/internal/handlers/file.go
+++ b/internal/handlers/file.go
@@ -130,13 +130,22 @@ func (h *FileHandler) FileEvent(w http.ResponseWriter, r *http.Request) {
 		return
 	}
 
+	// Fetch user info for report personalisation.
+	reportUser, _ := database.GetUserByID(h.DB, userID)
+	userName := ""
+	userDept := ""
+	if reportUser != nil {
+		userName = reportUser.Name
+		userDept = reportUser.Department
+	}
+
 	// 5. Generate the report in the requested format.
 	var reportAttachment *email.Attachment
 	switch format {
 	case "csv":
-		reportAttachment, err = generateCSV(event.Name, expenses)
+		reportAttachment, err = generateCSV(event.Name, expenses, userName, userDept)
 	case "pdf":
-		reportAttachment, err = generatePDF(event.Name, expenses)
+		reportAttachment, err = generatePDF(event.Name, expenses, userName, userDept)
 	}
 	if err != nil {
 		log.Printf("ERROR [%s] handlers: FileEvent: generate %s report: %v",
@@ -241,12 +250,21 @@ func (h *FileHandler) GenerateReport(w http.ResponseWriter, r *http.Request) {
 		return
 	}
 
+	// Fetch user info for report personalisation.
+	repUser, _ := database.GetUserByID(h.DB, userID)
+	uName := ""
+	uDept := ""
+	if repUser != nil {
+		uName = repUser.Name
+		uDept = repUser.Department
+	}
+
 	// Generate the report.
 	var reportAtt *email.Attachment
 	if format == "csv" {
-		reportAtt, err = generateCSV(event.Name, expenses)
+		reportAtt, err = generateCSV(event.Name, expenses, uName, uDept)
 	} else {
-		reportAtt, err = generatePDF(event.Name, expenses)
+		reportAtt, err = generatePDF(event.Name, expenses, uName, uDept)
 	}
 	if err != nil {
 		log.Printf("ERROR [%s] handlers: GenerateReport: generate %s: %v",
@@ -505,10 +523,20 @@ func addToZip(zw *zip.Writer, name string, data []byte) {
 // The CSV includes a header row and one data row per expense.
 // If the expenses use a different currency than the base currency, both
 // original and converted amounts are included.
-func generateCSV(eventName string, expenses []database.Expense) (*email.Attachment, error) {
+func generateCSV(eventName string, expenses []database.Expense, userName, userDept string) (*email.Attachment, error) {
 	var buf bytes.Buffer
 	writer := csv.NewWriter(&buf)
 
+	// Write user metadata row (prepared by).
+	if userName != "" {
+		metaLine := fmt.Sprintf("Prepared by: %s", userName)
+		if userDept != "" && userDept != "-" {
+			metaLine += fmt.Sprintf(" | Department: %s", userDept)
+		}
+		writer.Write([]string{metaLine})
+		writer.Write([]string{""}) // blank separator
+	}
+
 	// Determine if we need conversion columns.
 	hasConversion := false
 	for _, exp := range expenses {
@@ -588,14 +616,25 @@ func generateCSV(eventName string, expenses []database.Expense) (*email.Attachme
 // The PDF contains a title row, a header row, and one data row per expense.
 // If the expenses use a different currency than the base currency, both
 // original and converted amounts are included.
-func generatePDF(eventName string, expenses []database.Expense) (*email.Attachment, error) {
+func generatePDF(eventName string, expenses []database.Expense, userName, userDept string) (*email.Attachment, error) {
 	pdf := gofpdf.New("P", "mm", "A4", "")
 	pdf.AddPage()
 
 	// Title: "Expense Report: <event name>"
 	pdf.SetFont("Helvetica", "B", 16)
 	pdf.Cell(0, 10, "Expense Report: "+eventName)
-	pdf.Ln(15)
+	pdf.Ln(8)
+
+	// User info block.
+	if userName != "" {
+		pdf.SetFont("Helvetica", "", 9)
+		infoLine := fmt.Sprintf("Prepared by: %s", userName)
+		if userDept != "" && userDept != "-" {
+			infoLine += fmt.Sprintf(" | Department: %s", userDept)
+		}
+		pdf.Cell(0, 6, infoLine)
+		pdf.Ln(10)
+	}
 
 	// Determine if we need conversion columns.
 	hasConversion := false
diff --git a/main.go b/main.go
index 00ccd8c..b4b6bab 100644
--- a/main.go
+++ b/main.go
@@ -210,6 +210,8 @@ func main() {
 
 		// Events.
 		r.Get("/dashboard", eventHandler.Dashboard)
+		r.Get("/onboarding", authHandler.OnboardingPage)
+		r.Post("/onboarding", authHandler.SaveOnboarding)
 		r.Post("/events", eventHandler.CreateEvent)
 		r.Put("/events/{id}", eventHandler.UpdateEvent)
 		r.Get("/events/{id}/edit", eventHandler.EditEvent)
diff --git a/templates/onboarding.html b/templates/onboarding.html
new file mode 100644
index 0000000..8cafe4c
--- /dev/null
+++ b/templates/onboarding.html
@@ -0,0 +1,42 @@
+<!DOCTYPE html>
+<html lang="en">
+<head>
+    <meta charset="UTF-8">
+    <meta name="viewport" content="width=device-width, initial-scale=1.0, maximum-scale=1.0, user-scalable=no">
+    <meta name="theme-color" content="#10b981">
+    <title>Welcome - ReceiptNext</title>
+    <link rel="icon" type="image/svg+xml" href="/static/favicon.svg">
+    <link rel="stylesheet" href="/static/css/style.css?v=4">
+    <script src="https://unpkg.com/htmx.org@1.9.10"></script>
+</head>
+<body>
+    <div class="app-shell">
+        <header class="app-header">
+            <h1 class="app-title" style="font-size: 1.1rem;">Welcome to ReceiptNext</h1>
+        </header>
+
+        <main class="main-content">
+            <p style="color: var(--color-text-muted); font-size: 0.9rem; margin-bottom: 1.5rem;">
+                Let's set up your profile. This information will appear on your expense reports.
+            </p>
+
+            <div id="onboarding-error"></div>
+
+            <form hx-post="/onboarding" hx-target="#onboarding-error" hx-swap="innerHTML">
+                <div class="form-group">
+                    <label class="form-label" for="name">Full Name</label>
+                    <input type="text" id="name" name="name" placeholder="Your name as it should appear on reports"
+                           required autofocus>
+                </div>
+                <div class="form-group">
+                    <label class="form-label" for="department">Department / Employee ID</label>
+                    <input type="text" id="department" name="department" placeholder="e.g. Finance, ENG-1234">
+                </div>
+                <button type="submit" class="btn btn-primary btn-block" style="margin-top: 0.5rem;">
+                    Save & Continue
+                </button>
+            </form>
+        </main>
+    </div>
+</body>
+</html>