diff --git a/internal/handlers/file.go b/internal/handlers/file.go
index 8bbffb4..a27e3d4 100644
--- a/internal/handlers/file.go
+++ b/internal/handlers/file.go
@@ -163,7 +163,10 @@ func (h *FileHandler) FileEvent(w http.ResponseWriter, r *http.Request) {
 		renderFileError(w, "SMTP not configured. Please contact the administrator.")
 		return
 	}
-	subject := "Expense report for event " + event.Name
+	subject := fmt.Sprintf("%s | Expense report for event %s", userName, event.Name)
+	if userName == "" {
+		subject = "Expense report for event " + event.Name
+	}
 	body := "Please find attached the expense report and receipt images."
 	if err := h.EmailSender.SendReport(to, subject, body, attachments); err != nil {
 		log.Printf("ERROR [%s] handlers: FileEvent: SendReport(%s): %v",
@@ -428,7 +431,16 @@ func (h *FileHandler) SendDownloadLink(w http.ResponseWriter, r *http.Request) {
 	}
 	link := fmt.Sprintf("%s://%s/dl/%s/%s.zip", scheme, host, token, safeName)
 
-	subject := "Expense report: " + event.Name
+	// Fetch user name for the subject line.
+	repUser, _ := database.GetUserByID(h.DB, getUserID(r))
+	userName := ""
+	if repUser != nil {
+		userName = repUser.Name
+	}
+	subject := fmt.Sprintf("%s | Expense report: %s", userName, event.Name)
+	if userName == "" {
+		subject = "Expense report: " + event.Name
+	}
 	body := fmt.Sprintf("Expense report for %s is ready.\n\nDownload: %s\n\nThis link expires in 24 hours.", event.Name, link)
 
 	if err := h.EmailSender.SendReport(to, subject, body, nil); err != nil {
diff --git a/internal/handlers/months.go b/internal/handlers/months.go
index 1fd50ca..be25237 100644
--- a/internal/handlers/months.go
+++ b/internal/handlers/months.go
@@ -536,7 +536,17 @@ func (h *MonthHandler) SendMonthlyDownloadLink(w http.ResponseWriter, r *http.Re
 	}
 	link := fmt.Sprintf("%s://%s/dl/%s/%s.zip", scheme, host, token, safeName)
 
-	subject := "Monthly Expense Report: " + month.Name
+	// Fetch user name for the subject line.
+	user, _ := database.GetUserByID(h.DB, getUserID(r))
+	userName := ""
+	if user != nil {
+		userName = user.Name
+	}
+
+	subject := fmt.Sprintf("%s | Monthly Expense Report: %s", userName, month.Name)
+	if userName == "" {
+		subject = "Monthly Expense Report: " + month.Name
+	}
 	body := fmt.Sprintf("Monthly expense report for %s is ready.\n\nDownload: %s\n\nThis link expires in 24 hours.", month.Name, link)
 
 	if err := h.EmailSender.SendReport(to, subject, body, nil); err != nil {